Use this article if the Events page has a Create New Event button. If it has a New event button, see the articles in Events and sessions.
Make a new event, or change an event that you already made. After you save, the schedules page of a new event opens.
Before you start
Creating an event needs the permission "Allows you to create Events in your Organisation". These are the default roles with this permission: Organisation Admin.
Editing an event needs the permission "Allows you to edit Events in your Organisation". These are the default roles with this permission: Organisation Admin.
A custom role needs the permission to view events as well.
Open the form to create an event
Go to the Events page and select Create New Event in the page header. The form for a new event opens in the page.
The button shows only on the events list.
Create an event
Fill in the form, then save the event.
- Enter a name in Title.
- Enter an overview of the event in Description.
- Set any other options that you need.
- Select Create.
Title and Description are required.
When the event is saved, the schedules page of the new event opens. There you can add the dates and sessions, as Set up the schedules of an event explains. Select Cancel to return to the events list without saving.
Edit an event
Change the title, description or options of an event that you already made.
- Go to the Events page.
- Find the event card.
- Select the pencil icon (Edit Event) on the card.
- Change the fields that you need.
- Select Save Changes.
The form shows the saved values. When the event is saved, the events list opens again. Select Cancel to return to the list without saving.
Limit the sign-ups of each person
Use Maximum sign-ups per user to set how many sign-ups one person can have for the event.
- Open the form to create or edit the event.
- Select a number from 1 to 10 in Maximum sign-ups per user, or select Unlimited.
- Select Create or Save Changes.
The option Unlimited sets no limit. If you leave the field empty, the event also has no limit.
Share an event with external users
Use Share with external users by email to add the email addresses of people outside your organisation.
- Open the form to create or edit the event.
- Enter the addresses in Share with external users by email.
- Separate the addresses with commas.
- Select Create or Save Changes.
The field can stay empty.
Fill in the custom fields of an event
If your organisation has custom fields for events, the form of an event that you already made shows a Custom fields section below the other fields. To give values for these fields, create the event first, then edit it. Fill in the fields that you need, then select Save Changes.
The form saves the event, and then it saves the values of these fields. If your organisation has no custom fields for events, the section does not show.
Leave the form without saving
If you change a field and then leave the form, a dialog titled "Changes Detected" opens. It says "You have unsaved changes. If you leave now, your progress will be lost".
Select Discard Changes to leave and lose your changes. Select Continue Editing to stay on the form.
The dialog does not open if you have not changed anything, or after you save.
Troubleshooting
If you cannot see Create New Event, check that the events list is on screen.
If you see "This field is required" under Title or Description, enter a value in that field.
If you see "This field only accepts a comma separated list of email addresses", correct the list so that each address is valid and the addresses are separated by commas.