Analytics Studio is the latest evolution of reporting and data analytics in the WorkRamp platform. With Analytics Studio, Academy Admins can leverage powerful reporting tools such as visualizations, dashboards, AI prompting, custom calculations and more to help drive critical business outcomes.
This article will focus on the structure and terminology of Analytics Studio, how to access reports and data, and how to save and/or share reports.
Other Analytics Studio Articles:
Getting Started
Let’s first get familiar with the new terminology that comes along with Analytics Studio.
It may be easiest to think of documents in Analytics Studio similarly to how you think of a Google Sheet or Excel document, and the organization of documents similar to Google Drive or Sharepoint site
Report Creation & Management Definitions
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Analysis - each individual Analysis (or ‘Query’) is like a unique Report.
Each analysis can be completely customized and viewed as either a Table or a Chart (Visualization).
Each Analysis must have a selected Topic, and can have a unique set of columns/data, unique filters, and more.
Analysis are dynamic, so as you select columns from the left-hand menu, the data displayed will dynamically adjust based on the logical relationship of the selected columns and filters.
Once you’ve selected “+ New Analysis” and chosen a Topic, you can begin selecting relevant columns from the left-hand menu, OR use the incredibly accurate AI language processing by typing a question or reporting context into the box in the body of the page.
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Topic - A defined set of columns and fields, based on the type of data you’re looking for.
Example: Enrollments topic will contain data around Contacts, Content information and associated enrollment values such as completion status, progress, score, due dates, etc.
Each time you create a new report/analysis, you will be prompted to first select a Topic based on the data you’re looking to access.
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Workbook - A document containing one or more Analysis/Report (like an Excel document with multiple sheets/tabs - which in this case, each sheet or tab is a unique Report or Query).
As soon as you create a New Analysis, you will have also created a Workbook, with each individual Analysis acting as a Tab within that Workbook.
Workbooks can be in Draft or Publish states, and there is version history associated with each.
Workbooks can also be turned into Dashboards, saved in different locations, or shared/downloaded (more on that later).
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Dashboard - Visual representation of the entire Workbook.
Each Analysis (Report) will be visible on the Dashboard in the format of your choice (unless intentionally hidden).
Dashboards can be customized in various ways including moving and resizing of reports/visualizations, custom Dashboard-level filters and more.
Dashboards can be saved in different locations, and can also be downloaded in different formats or shared with user(s) at a customizable cadence.
Report Organization Definitions
Favorites - any Workbook or Dashboard that you have personally identified as a ‘Favorite’, by clicking the star icon on that document.
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My documents - a repository for saving Workbooks or Dashboards that are unique and specific to you, that other members of your Organization should not need access to.
Each individual WorkRamp Admin user has access to their own personal ‘My documents’ repository.
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Hub - this is the centralized repository for all Admins of Analytics Studio within your WorkRamp Academy.
There is 1 Hub per WorkRamp Academy, and any content shared to the Hub (or any folders created within the Hub) will be accessible to all Analytics Studio users in your WorkRamp Academy.
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Shared with me - a repository or content that is shared with you.
Content can be shared by other users within your WorkRamp Academy, or by WorkRamp (i.e. templates).
How to Access Existing Reports
Accessing Analytics Studio will provide you with access to the full functionality of data and analytics for your WorkRamp Academy. Each Academy will have its own ‘Hub’, which is a centralized repository of content, accessible for all of your Administrators.
Any reports, visualizations or dashboards you wish to share with other members of your Academy can be shared to the Hub or a specific folder within the Hub
You will also have access to your Favorites, My documents folder, and any content shared with you under the ‘Shared with me’ folder.
Accessing Saved & Shared Reports
To find these Shared resources, navigate to:
Admin Console > Reporting > Analytics Studio > Shared with me
Alternatively, if you’d like to access reports and dashboards created by other Admins within your organization, the Hub or the General folder are great places to start.
Existing reports will allow you to modify any existing filters, run further analysis on the data, and even dig into specific values and data within the reports and visualizations.
For more about how to get the most out of Analytics Studio, see these additional articles: